The records we hold, either in electronic or paper form, are for the purposes of our core business activities only and include:

• Personal information about our employees necessary for staff administration.
• Personal information about our shareholders and directors necessary for company administration and reporting to Companies House.
• CVs of people who have applied for employment with ESD, or who have asked us to keep their details on file in the event that a suitable job becomes vacant.
• Contact details of our clients, our project partners and our suppliers.
• CVs of our project partners' and sub-contractors' key employees which are required by our clients and potential clients.
• Contact details of anyone who has registered on one of our websites, either to gain access to information which we make available, or to purchase a report from us.
• Information about organisations to whom we wish to advertise our services.

All the information we hold about individuals and organisations has either been provided to us by the data subject or is freely available in the public domain. We do not keep any information about the financial status of an individual or company (other than that which is available in the public domain, for instance, from Companies House).

We do not share the information we hold with any other company or organisation except with the express consent of the data subject (for example, providing evidence of income to a lender on behalf of an employee seeking a mortgage).

ESD complies with the Data Protection Act 1998 and has made a voluntary notification of compliance. We take all reasonable care to ensure that the information we hold is safe, secure and accurate. Access to sensitive personal information, such as personnel and salary records, is restricted to only those people who need to use the information for the purposes of staff administration. Electronic records are password protected and paper records are kept under lock and key

Employees, shareholders and directors of ESD can see the information we hold about them by applying to the Office Manager. Other individuals or companies can ask to see the information we hold by writing to the following address, enclosing a cheque for the administration fee of £10 made payable to ESD Ltd under the terms of the Act:

The Office Manager,
ESD Ltd, Overmoor Farm, Neston, Corsham, Wiltshire SN13 9TZ

If the information we hold about you is wrong we will correct it. If you believe that we are holding unnecessary information about you, you can write to the address above explaining why you think we should not keep the information.

Return to Ethos